Thank you for your interest in a job shadowing experience with Trinity Health Systems. We understand the value of job shadowing as part of the career exploration process and the importance of helping students gain useful information as to the types of skills and education required for careers within the medical industry.
Trinity Health System Job Shadow Policy
In order to make job shadowing a valid and meaningful learning experience, the following requirements have been established:
1. Job shadows are unpaid, observational hours only and will not provide hands-on experience. This usually involves student in high school or college, but we also will consider requests from individuals that are considering a career change. Participants will be paired with a health care professional and must remain with them throughout the job shadow experience. This person will be able to answer questions about a typical day, education and skill requirements, and generally what the position involves.
Job shadowing will not meet the requirements for any program that requires clinical contact hours or internship hours, nor will it fulfill the requirement for volunteer or community service hours. If you need to complete the requirements for an internship or clinical hours, please contact the appropriate internship coordinator at your college. If you are interested in becoming a volunteer or need to complete more than 8 hours of observation, please contact our Volunteer Services department at 515-574-6656.
2. Participants are required to submit a Job Shadow Application. This application is available on the website and will include area(s) in which the participant wants to shadow, expectations of the experience, and how the experience will fit into future career plans. A minimum of one week's notice is requested. Applications and other required materials may be faxed to Human Resources at 515-574-6683. Upon approval, the participant will be contacted regarding the date and time.
3. Students must be at least a junior or senior in high school in order to job shadow and must have permission from their school to job shadow. If students are under the age of 18, they must also have a release form signed by a parent or legal guardian. Appropriate accident and liability insurance is the responsibility of the job shadow participant and/or parent or legal guardian.
4. Job shadows will normally be scheduled between 8:00 a.m. and 4:00 p.m., Monday through Friday and will last no more than 8 hours. Some departments within the clinic or hospital are generally unable to accommodate job shadow requests. These include Behavioral Health, OB, Surgery, and the Cath Lab. Requests are subject to department manager approval and may be limited due to staff availability or workload.
5. Patient confidentiality is extremely important! All participants will be required to sign a form indicating that they understand the importance of patient & hospital confidentiality. In addition, they are expected to comply with appropriate hospital and clinic rules and regulations. At no time will a job shadow participant be allowed to access or view medical records. We respect the rights of our patients. All patient observations are subject to patient approval. The patient may refuse to have a job shadow participant present during a visit or procedure.
6. Our first priority is meeting the needs of our patients. While we attempt to accommodate the learning needs of our students, at times we may decline a request for a job shadow experience even if all the requirements are met. Please remember that we need to have adequate resources to serve our patient population. In addition, some areas require a high degree of sensitivity and are not suitable for job shadowing. If your request is not approved, you will be notified.
7. We are a service organization and a professional place of business; thus appropriate dress is required. Generally, dress slacks and a shirt or blouse are acceptable. Comfortable shoes are suggested and hosiery or socks are required (shoes must have closed toes if in a patient care area). Excessive cologne or perfume should be avoided. Some examples of inappropriate attire include: jeans, tanks/halter tops or dresses, t-shirts and sweatshirts with logos, shorts, flip-flops, and tight or revealing clothing. Body piercings (other than earrings) and visible tattoos are inappropriate. In addition, hairstyle and jewelry must be appropriate. Individual departments may have stricter dress requirements with which the participant must comply. Participants who are dressed inappropriately will not be allowed to job shadow.
Lab coats and scrubs are normally worn by trained health-care professionals and should not be worn by those participating in a job shadow.
8. A name badge will be provided and must be worn during the time you are here for your job shadow experience.
9. Please arrive promptly for your job shadow experience. If you are going to be tardy, please contact your assigned department or Human Resources.
10. A light meal is suggested before you begin your job shadow experience as it may help with queasiness or nausea. Please let your supervisor know immediately if you feel dizziness or nausea.
11. Participants must be in good health the day of their visit. If you have any symptoms of illness, including fever, rash, cough, etc. you are expected to notify the department and reschedule your job shadow visit.
12. You are representing UnityPoint Health - Trinity and Trimark Physicians Group when you are participating in your job shadow. Appropriate language and actions are required at all times.
13. Cell phones and other electronic devises must be turned off or set to silent while you are shadowing. Please remember that it is distracting and disrespectful to send/receive text messages while shadowing. Also, please do not bring large amounts of cash or other valuables (iPods, etc.) with you. We are not responsible for lost or stolen items.
14. UnityPoint Health - Trinity and Trimark Physicians Group are EOE/AA and do not discriminate based on race, color, sex, religion, marital status, national origin, disability or age.